Guidelines for Chairs and Speakers
For Chairs and Discussants
Please be seated at Next Chair’s Seat (front right of the room) at least 10 min before the session starts. Please make sure to inform the room staff of your arrival.
Please be punctual and carefully follow the allotted time limits.
For Commentator
Please be seated at the designated “Commentator” seat in the front row 10 minutes before the session begins. Please make sure to inform the room staff of your arrival.
Please be punctual and carefully follow the allotted time limits.
For Symposium/Rapid Fire Oral Presenters
1. Presentation Time
| Symposium (Invited Speakers) | Presentation 10 min. + Q&A 2 min. |
| Symposium (Selected Presenters) | Presentation 7 min. + Q&A 2 min. |
| Rapid Fire Oral: | Presentation 4 min. + Q&A 1 min. |
2. PC Preview/Presentation Data
The PCs provided will be equipped with the followings:
OS: Windows 11
Application: Microsoft Power Point (office365)
The PCs provided will be equipped with the followings:
OS: Windows 11
Application: Microsoft Power Point (office365)
Please bring your own PC if you prepare the presentation data on Macintosh.
Please check your presentation data at PC Preview Center 30 minutes prior to the start of your session
[PC Preview Center]
| Location: | 5F Event Hall (Foyer) |
| Opening hours: | 7:30 - 17:00, November 13 (Fri.) 7:30 - 18:00, November 14 (Sat.) |
[For Presenters using Removable Media]
Presentation data must be in Windows PowerPoint and can only be accepted on CD-R, DVD-R or USB flash memory (CD-RW or DVD-RW cannot be accepted).
The title of your presentation file should be “your presentation code + your name”.
e.g.: SY1-1_XXXX.ppt or R1-1_XXXX.pptx
OS-standard fonts are recommended such as;
Arial, Arial Black, Arial Narrow, Century, Century Gothic, Courier, Courier New, Georgia, Times New Roman
Arial, Arial Black, Arial Narrow, Century, Century Gothic, Courier, Courier New, Georgia, Times New Roman
To avoid the possible spread of computer viruses, always scan your presentation files beforehand with updated anti-virus software.
Please note that you cannot use PowerPoint’s Presenter View function. If you need manuscripts for your presentation, please print them out in advance and bring them.
Any copies of your presentation data which the Secretariat has received will be deleted after the congress.
[For Presenters using Your Own PC]
Please bring your own PC if you prepare the presentation data on Macintosh.
Please bring backup date in case of unexpected accidents on CD-R, DVD-R or USB flash memory.
HDMI is needed to connect to the projector. If your PC doesn’t provide HDMI, please bring your own adapter for your PC as well as power cables.
Any other connectors such as Mini DisplayPort cannot be accepted.
Please disable screensaver, power-saving feature, password or hot corner on your PC.
Please note that you cannot use PowerPoint’s Presenter View function. If you need manuscripts for your presentation, please print them out in advance and bring them.
For Poster Presenters
1. Poster Presentation
Please note that there are no specific session times for the poster presentation.
Please prepare paper poster on your own and mount it on the designated board.
Posters left after removal hours will be disposed of by the Secretariat.
Please do not send posters to the Secretariat before the congress. The Secretariat cannot be responsible for any loss or mishandling.
Please note that there are no specific session times for the poster presentation.
Please prepare paper poster on your own and mount it on the designated board.
| Novenber 13 (Fri.) | 7:30-11:00 | Mounting |
| 11:00-18:00 | Viewing | |
| Novenber 14 (Sat.) | 7:30-18:30 | |
| 18:30-19:00 | Removing |
Please do not send posters to the Secretariat before the congress. The Secretariat cannot be responsible for any loss or mishandling.
2.Poster Details
Poster mounting area is H 170cm × W 90cm.
Please prepare a slip with title, name(s) of author(s), and affiliation(s) with the
size of H 20cm × W 70cm.
Poster number (20cm × 20cm) will be prepared by the secretariat.
Pins will be provided along with a panel.
For Video Presenters
1. Video Presentations
Please upload your presentation video(mp4) to the website designated by the Congress Secretariat.
Please upload your presentation video(mp4) to the website designated by the Congress Secretariat.
2. Presentation Time
Video Presentations: Presentation 7 min.
Video Presentations: Presentation 7 min.
Disclosure of Conflict of Interest (COI)
COI disclosure is required for all presentations.
Please report any conflict of interest (COI) in your presentation slides.
Please download the COI disclosure slide using the button below.
Please report any conflict of interest (COI) in your presentation slides.
Please download the COI disclosure slide using the button below.
Presentation Slide Template
A presentation slide template for the conference is available below. Please feel free to use it for your presentation if you wish.
SECRETARIAT：KYODOPLUS CORPORATION
Takehiro Building 205, 1-4-9 Tokiwacho, Chuo-ku, Osaka 540-0028, Japan E-mail: sts-ascvts2026@kwcs.jp
Takehiro Building 205, 1-4-9 Tokiwacho, Chuo-ku, Osaka 540-0028, Japan E-mail: sts-ascvts2026@kwcs.jp